Write Your Outreach Message Template
A great outreach message is specific, brief, and focused on the value you bring to them rather than what you need from them. Having a template means you can send personalized messages quickly without starting from scratch every time.
A great outreach message is specific, brief, and focused on the value you bring to them rather than what you need from them. Having a template means you can send personalized messages quickly without starting from scratch every time.
Step by Step
Understand what makes outreach work Bad outreach asks for something immediately. Good outreach offers value, shows genuine interest, and makes it easy for the person to say yes to a simple next step.
Write your template using this structure
Opening: A specific and genuine reason why you are reaching out to this person at this company. Reference something real like a recent company announcement, a project they led, or content they shared.
Middle: One sentence about who you are and your most relevant credential or achievement.
Closing: A low-pressure ask. Not "I need a job" but "I would love to learn more about your team" or "I would value 15 minutes of your time to hear about your experience at [Company]."
Template: "Hi [Name], I came across your profile while researching [Company] and noticed your work on [specific project or initiative]. Really impressive results. I am a [your title] with [X years] of experience in [relevant area] and have been following [Company]'s growth with a lot of interest. I would love to connect and, if the timing is right, hear more about your team. No pressure at all if now is not a good time."
Write 3 personalized versions Use your template as a base but customize each one for the specific person you are reaching out to. Reference something specific to them every time.
Save your template somewhere accessible You will use it throughout the program. Update it as you learn what gets responses.
Tips for success
Keep it under 150 words. Long messages get ignored.
Never attach your resume in a first outreach message. Wait until they respond.
Always address them by first name unless the company culture is very formal.